Omnistack Data Solutions Corp. ("Omnistack", "we") operates Omni Client Monitoring, an internal system used by our business-development team to keep track of the local government units and companies we work with, the people we deal with there, our schedules and the documents we send. This notice explains, in line with the Data Privacy Act of 2012 (RA 10173) and its IRR, what personal data the system holds and how it is handled.

What we store

• Contact persons of client organisations — name, position/office, work email, mobile and office phone, notes on our dealings, and whether and how consent to keep these details was obtained.
• Our own users — name, work email, mobile, role, sign-in and activity records.
• Business records — meetings, calls, site visits (which may include GPS location and photos taken by our staff), documents sent and received, proposals and quotations.

Where it comes from and why we keep it

Contact details come from business cards, meetings, public directories, official correspondence, and prospect lists compiled by our team. We keep them for the legitimate business purpose of offering, proposing and delivering our systems to your organisation and coordinating with you about them (RA 10173 §12(f)). We do not sell or share this data with third parties for marketing.

Access, security and audit

• Access is limited to authorised Omnistack staff, each with a role (Admin, Manager, Staff); sign-in is by one-time code sent to a company email.
• Every record change, sign-in, download and export is logged in an append-only audit trail that records who did what and when.
• Files are stored in encrypted cloud storage (Azure Blob Storage) with short-lived, authorised download links; the database enforces access through the application only.

Retention

Personal data of contact persons is kept for the life of the business relationship and up to 5 year(s) after our last interaction, after which it is anonymised or deleted unless a legal obligation requires longer retention. Audit logs are retained for compliance.

Your rights

As a data subject you may ask us to confirm what we hold about you, obtain a copy of it, have it corrected, or have it erased or anonymised where we have no overriding legitimate reason to keep it. Send requests to our Data Protection Officer:

Data Protection Officer
Omnistack Data Solutions Corp.
info@omnistack.ph

You also have the right to lodge a complaint with the National Privacy Commission.

Authorised use of this system

This system is for authorised Omnistack personnel only. By signing in you agree to use the personal data it contains solely for the purposes above, to keep it confidential, and to report any suspected loss or misuse to the DPO immediately (see the internal breach checklist).

Last updated with version 1.0. Changes are announced to users in the app.